As time passes, the EDI (Electronic Data Interchange) systems market continues to evolve, offering more solutions than ever before. Each new version that enters the market is considerably better and more efficient than its predecessors.
There are still companies that wish to have in-house EDI systems and prefer to handle all the processes themselves, but an increasing number of companies are shifting their focus to EDI providers.
You may have already considered implementing EDI in your company, with a general sense that it will be beneficial, but you may not know exactly what to look for when assessing the market for potential EDI providers.
Below, we present a beginner’s guide that will help you understand the essential factors in choosing a provider:
1. Embrace Cloud Technology!
Cloud technology is a relatively modern technological advancement that offers companies affordable and modern solutions for their various challenges.
In practical terms, the Cloud means you can always stay up-to-date with your business by simply logging into your account from any mobile device. This allows you to easily monitor your company’s inventory levels or view any recent updates on your phone or tablet, whether you’re in a car, train, or at the airport.
The entire EDI system will be just a few clicks away, as it should be.
2. A Holistic Solution for Your Business
When it comes to implementing EDI, many companies are still apprehensive about the installation process. However, it doesn’t require a lot of hardware and software that would quickly deplete your funds.
A modern EDI system takes care of everything for you, so you don’t have to deal with an endless stream of acquisitions. All you need to do is pay a monthly fee, just like you do for your mobile phone, for example.
When considering outsourcing your EDI operations to a provider, it’s crucial to remember that the same provider has dedicated teams to resolve any technical issues that may arise along the way. When conducting electronic business, it’s vital to consider the delicate issue of EDI compliance.
Of course, a good EDI service provider should also ensure that the integration of new partners happens quickly and efficiently, without harming your relationship with them.
3. Scalability is a highly valuable option.
When you have an in-house EDI system, you most likely won’t have peace and quiet anytime soon. This is because as your business grows, it becomes increasingly challenging to provide maintenance and upgrade the system to ensure everything runs smoothly.
However, an EDI provider will take care of the issue and solve it on their own.
Small companies will be treated the same as large ones – even if you have a newly launched business, you will still have access to the most important and diverse functionalities. An EDI provider will install every available update, keeping you up to date with what’s new.
4. Affordable prices are essential.
Cost will always be a crucial factor to consider when choosing a new path for your company. Most EDI providers will charge based on how much you use – ideal for companies with few documents to exchange or at least not many in the near future. But naturally, companies are meant to grow. And as they grow, the amount of data exchanged will increase. For this reason, DCA Ventures offers unlimited pricing plans to cover all your needs.
If you’re ready to take this new step and want to find out how EDI can help your business, feel free to contact us.